Job Description

Responsibilities

• Report to the CEO, manage their calendar, schedule appointments, and provide support to 1-2 additional managers.
• Manage and address the CEO’s emails directly or with assistance, including unsubscribing from junk and deleting unnecessary emails.
• Managed as many emails as you can indirectly by forwarding emails to the appropriate employees or external consultants (e.g., Accounting Firms/Attorney/ Architects and other consultants / vendors) and track progress to ensure completion.
• Oversee CEO’s delegated tasks, track deadlines using task management software, follow up for timely completion, and review and prepare reports as needed.
• Assist with personal errands, organize company events, act as office manager or coordinator, and liaise with the IT company as the IT coordinator.

Qualifications

• Experience with hiring tasks such as placing ads, screening candidates, conducting first interviews, and recommending candidates for the second interview.
• Skilled in managing CEO’s emails from start to finish across multiple roles.
• Proven project manager, capable of handling complex projects from start to finish, with a focus on efficient execution and high-quality results.
• Experienced in tracking and managing CEO’s delegated tasks, ensuring quality outcomes and timely completion.
• Stable job history with 7 years of administrative support experience in small companies.
• Senior Executive Assistant experience with the Founder, CEO, or President.
• Bachelor’s degree required.
• Strong organizational and multitasking skills, with a keen attention to detail.
• Excellent writing and communication skills.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Quick learner, self-motivated, and requires minimal supervision.
• Able to manage 5-7 people, with experience as both an office manager and Executive Assistant.
• Tech-savvy with knowledge of social media platforms.
• Skilled in tracking and ensuring timely, efficient completion of CEO’s delegated tasks.

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